# Using board templates

Create structured boards instantly using presets or AI-generated scaffolds to organize your assets.

Written by Lauren Ford  
January 21, 2026

## Table of contents

- [Accessing board templates](https://help.air.inc/en/articles/13163616-using-board-templates#h_5102e084c9)
- [Using preset templates](https://help.air.inc/en/articles/13163616-using-board-templates#h_b411d3f1d1)
- [Generating structures with AI](https://help.air.inc/en/articles/13163616-using-board-templates#h_f783047503)

Building a workspace structure from scratch can feel like staring at a blank canvas. Board templates let you skip the setup and get straight to the creative work. Whether you need a proven industry standard or a custom structure tailored to your specific niche, Air’s board templates help you organize instantly.

## Accessing board templates

1. Hover over any board in your Air workspace and click the (**three-dot) edit menu** icon
2. Select **Board templates** from the dropdown menu to open the assistant

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## Using preset templates

For common industries using Air, get started with pre-built templates designed for specific teams.

1. In the board creation assistant, ensure the **Templates** tab is selected  
2. Click on different categories like **Agency**, **Retail**, or **E-Commerce** to preview their suggested board structures  
3. Review the included sub-boards and naming conventions to see if they fit your workflow  
4. Select the template that fits your needs to apply it to your board

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## Generating structures with AI

If your business is unique and you want a more customized board structure, you can use AI to generate a custom board hierarchy based on your specific description.

1. Navigate to the **Generate** tab in the board creation assistant  
2. In the text box, describe your organizational needs or workflow  
   _Example: "I am a photography agency that photographs and videos birds for clients. I need a board structure to organize my assets."_  
3. Click **Generate Structure**. The AI will process your request and display a proposed hierarchy  
4. Review the suggested sub-boards.

1. If the AI result wasn't what you expected, select Try Again to delete the template created and modify your prompt.  
   2. When you are satisfied with the structure, click **Create Boards**

5. Once the confirmation appears, click **Go to [Your Selected Board]** to see the automatic board structure!

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_Once you have applied a template or AI structure, you can refine it to fit your team perfectly._

- **_Customize names:_** _[Edit](https://help.air.inc/en/articles/5430796-editing-board-details) the names of generated sub-boards to match your team's internal taxonomy._
- **_Add context:_** _Combine your new structure with [Custom Fields](https://help.air.inc/en/articles/5431236-explore-custom-fields) and [Saved Filters](https://help.air.inc/en/articles/6101236-explore-saved-searches) to track workflow stages._
- **_Manage permissions:_** _[Review and adjust permissions](https://help.air.inc/en/articles/8700004-explore-board-users) for the new boards to ensure the right team members have access._

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